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SCORE: Call for audit service

Bids closing date 25th November 2021
Bids opening date No Specific Opening Date & Time
Published on 2merkato.com ( Nov 2, 2021 )
Posted on Nov 2, 2021

Call for audit service

 

Organization

Hoffnungszeichen | Sign of Hope e.V.

www.hoffnungszeichen.de

www.sign-of-hope.org

 

Position

 

Auditor

 

Type of Contract

Short-term consultancy

 

Type of Audit

In-depth

 

Location

Home-based with field mission travel to Mirab Abaya, Ethiopia

 

Languages Required

English

 

Application Deadline

25th November 2021

 

Starting Date

9th December 2021

 

Auditing Period

From 9th December 2021 to 31st January 2022

 

Project Title

Integrated Food Security and Resilience to Climate Change project (IFSRC)

 

Total Project Budget

586,049.33 Euro

 

Background and Organisational Setting

Hoffnungszeichen | Sign of Hope e.V. is a Christian motivated organisation for Human Rights, Humanitarian Aid and Development Cooperation. Based in Constance, Germany, Sign of Hope is dedicated to helping those in distress and exploited people worldwide.

An audit is commissioned under the German Federal Ministry of Economic Cooperation and Development (BMZ) funding guidelines for development projects run by private German executing agencies.

Hoffnungszeichen | Sign of Hope e.V. will be the private German executing agency and the contracting party, while Spiritan Community Out-Reach Ethiopia (SCORE) will be the local implementing agency.

The project, “Improving food security and resilience to climate change impacts of small farmers in Mirab Abaya, Southern Peoples, Nations and Nationalities Region, Ethiopia- (IFSRC)” will be implemented between 1st Jan 2019 to 31st December 2023. The project will ensure that the food security of disadvantaged smallholder families in the Mirab Abaya district of Ethiopia has improved. More specifically, the project will ensure that 368 vulnerable smallholder households with a population of 2944 people have built up year-round resilience to recurrent famine by using drought-resistant crops, alternative sources of income, rehabilitating land and improving water supplies. The project is being implemented by SCORE in close collaboration with local government officials in four prioritized Kebeles (Yaykie, Kolla Barenna, Fetele Doronje and Morede). Among others, the project will implement activities that will; increase the area under cultivation of 300 small farmers by instituting appropriate soil erosion control measures and promotion of water availability for irrigation within the targeted areas; Improve access to clean drinking water by target group; and increase business skills and strengthening of traditional forms of self-organization for 140 young adults and 300 women from food insecure households.

Audit Objectives

The purpose of the in-depth audit is to provide Hoffnungszeichen | Sign of Hope e.V. with a sound basis for its accountability, transparency and accuracy in the financial disclosure towards the funding agency BMZ.

This in-depth audit will verify the compliance with standards of the funding agency BMZ, Hoffnungszeichen | Sign of Hope e.V., national regulations and the international accounting standards.

The auditor will review the project’s financial documents, receipts lists, records of transactions, all vouchers and receipts disbursed, and relevant project documents in order to come up with a professional, independent opinion on the financial accounting of the project IFSRC for all funds received and expended by SCORE from 1st January 2021 – 31st December 2021. 

Additionally, the audit shall give recommendations on strengths, weaknesses, and required improvement in the project-related financial and human resources management systems of SCORE.

The audit will support the project quality assurance measures implemented by Hoffnungszeichen | Sign of Hope e.V. and contribute to the decision-making process with regard to the project management and monitoring of finances by Hoffnungszeichen | Sign of Hope e.V. and SCORE.

Expected Deliverables

  1. The auditor is expected to produce an audit report, an audit certificate and a management letter), which will comprise the following:
  2. Presentation of the scope and mandate of the audit, as well as the list of documents that formed the evidence for the audit, An opinion whether financial statements (statement of accounts) are issued in accordance with the financial reporting framework of the project, BMZ requirements and an internationally recognised accounting standard,
  3. A checked, signed and stamped list of all project costs receipts, sorted by BMZ budget lines (list can be provided by the local implementing partner).
  4. Recommendations on identified shortcomings, and, if applicable, comments on the follow-up of audit observations and recommendations from previous years
  5. Management Letter duly responded to.

Audit documents can be issued in English or German. In exceptional cases, the audit is accepted in French or Spanish. In this case, the core statements, including identified shortcomings and recommendations, as well as concluding audit opinion should be translated into German.

Scope of the Audit

The audit should focus on the following:

  • The correctness and completeness of the accounting records,
  • The financial report, showing all project related income and expenditure structured by budget lines,
  • Deviations of expenditure by budget lines. The expenditure, which exceeds or falls below the budget appropriations by more than 30%, shall be explained separately, if the approval of the BMZ has not previously been obtained,
  • That receipts and relevant supporting documents are available for all project related income and expenditures,
  • The management of the funds made available, which includes the transfer of project funds, all interest earned from the project funds during the reporting period and further income generated by the project,
  •  Reviewing the appropriate use of funds according to the project objectives,
  •  Evaluation of the efficiency and cost-effectiveness of the usage of funds,
  • Budget adherence through the comparison between budgeted and actual costs in the currency in which the expenditure was incurred. The audit report will not convert the examined amounts into the Euro amounts,
  • Reviewing if personnel costs and social security contributions conform to the regulations in the project country and are locally comparable,
  • The economical use of the project equipment and assets,
  • The inventory and the use of capital items, their whereabouts, and their purposive usage,
  • Compliance with the legal framework of the project (project agreements and annexes, contracts, etc.) and the donor requirements,
  • Compliance with the policies of the local implementing partner regarding procurement, financial administration, human resources management and travel.

 Procedures and Communication

The auditor will be given access to all necessary documents in the project offices through the local implementing partner SCORE as well as relevant donor documents through Hoffnungszeichen | Sign of Hope e.V.

The auditor will be responsible to set up a schedule in agreement with the local implementing partner SCORE. Any expenses for field trips, postal and translation services and other expenses shall be included in the auditor’s proposed budget and audit fee. There should be clear separation of budget details between logistical support and consultant’s fee. SCORE will support the auditor with logistics and arrangements; however, all payments of the contract will be made directly by Hoffnungszeichen | Sign of Hope e.V.

 Qualifications and Experience

  • Necessary qualification to serve as a recognized independent auditing authority,
  • Minimum of five (5) years of experience conducting external independent audits of projects funded by international institutional donors in Ethiopia.

Application Process

Interested auditors are requested to send a “Letter of Interest” no later than 25th November 2021 to SCORE in person to the office in Amist Killo near Addis Ababa University Fine Art School – Ginfilie or by email to audit@score-et.org . (for further contact on address please call: +251111544242 or 0944760457).

It should include:

  •  A financial proposal,
  • A qualification certificate of a recognized independent auditing authority as confirmed by a relevant institution in Ethiopia (for example, a chamber of commerce, national association of auditors or another relevant organization),
  • A reference list of three previous customers.

The selection of the auditor will be conducted jointly by SCORE and Hoffnungszeichen | Sign of Hope e.V.

Female candidates are strongly encouraged to apply.

Company Info

Exchange Rates

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USD 49.0098 48.0488
GBP 62.3107 61.0889
EUR 55.5232 54.4345
CHF 50.8687 49.8713
CAD 34.6488 33.9694
AED 12.0739 11.8372
Source: Commercial Bank of Ethiopia
Applicable date: Dec 3rd, 2021