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The United Nations Economic Commission for Africa (UNECA) in Addis Ababa, Ethiopia seeks a qualified contractor with valid licenses to express their interest to be engaged for Construction work of upgrading United Nations Conference Center (UNCC) Conference Room 1(CR1) and Conference Room 2(CR2) Podiums.

Bids closing date 31 May 2019
Bids opening date No Specific Opening Day
Published on 2merkato.com (May 9, 2019)
Posted on May 9, 2019

REQUEST FOR EXPRESSION OF INTEREST (EOI)

This notice is placed on behalf of UNECA. You are therefore requested to direct all your queries to the United Nations Economic Commission for Africa using the e-mail address provided below:

  • Title of the EOI: Construction Work for Upgrading United Nations Conference Center (UNCC) Conference Room 1 (CR1) and Conference Room 2 (CR2) Podiums
  • Date of this EOI: 9 May 2019
  • Closing Date for Receipt of EOI:31 May 2019
  • EOI Number: EOIUNECA16349
  • E-mail Address: sintayehuh@un.org 
  • Address EOI response by fax for the Attention of Mr.Hezkias Sintayehu 
  • Fax Number:
  • UNSPSC Code: 72000000

DESCRIPTION OF REQUIREMENTS

The United Nations Economic Commission for Africa (UNECA) in Addis Ababa, Ethiopia seeks a qualified contractor with valid licenses to express their interest to be engaged for Construction work of upgrading United Nations Conference Center (UNCC) Conference Room 1(CR1) and Conference Room 2(CR2)Podiums.

1.1 Background

The UNCC building was constructed in 1996 for the UNECA to satisfy the need for conference facilities. The center is capable of hosting meetings of all sizes in equal comfort. Two main conference halls offer a combined space of 2,200 square meters with a total capacity of nearly 1,300 persons. The podiums within the main conference halls, CR1 and CR2, are not designed to aid persons with disabilities(PWD). They are not accessible to people with disabilities. The existing lectern also is not PWD accessible.This has raised concerns with people using the conference facilities.

Both conference halls, CR1 and CR2, in order for the podiums to be PWD accessible need remodeling work by removing the top upper level and making it the same level as the lower one. This makes the whole podium one level. 

Existing joinery and carpentry at the top level will be reutilized on the lower level. The scope calls for a demountable delegates table to free up the podium for various type activities and sessions. A platform lift is proposed to make the podiums PDW accessible.

It is anticipated that the construction of the podiums is done concurrently not to disrupt the use of the conference hall.

1.2 Scope of work

  • Remove existing joinery and equipment, modify and reuse; 
  • Demolish the existing podium to into a single platform;
  • Re-integrate the existing joinery paneling to the podium by introducing a mechanism to make it demountable for conference room 1 (CR1);
  • Introduce height adjustable lectern; 
  • Replacement fixtures, fittings, and finishes sympathetic to the existing room’s design intent and quality;
  • Provide a wheelchair compliant platform lift for vertical movement between the conference room floor and podium level. House in joinery to suit existing finishes and detailing;
  • Enable wheelchair accessibility to the back rooms from the podium;
  • Rewire the power outlets and audio/visual cabling underneath the podium as well as provide a cable trunking system on the podium for ease of rewiring and change;

Electrical

    Re-use existing:

       - Power & data distribution boards & risers.

       - Audiovisual wiring. 

       - Voice & data passive infrastructure.

  • Provide new:
  • Cable management system for power, data, and AV.
  • Concealed, floor mounted outlets for power, data, and AV.
  • Additional power outlets with USB capability with the control mechanism of the podium desks.
  • New electrical and communications works associated with the new platform lift.
  • Integrate a fire detection and alarm system underneath the podium.
  • Provide new cable trunking to the conference manager table.
  • Light steel joists with SHS steel support posts and steel support beams.
  • 200mm Solid block wall around the perimeter of the podium.
  • Modifications to the existing ductwork and local diffusers to accommodate the change in levels in the podium by reconfiguring the duct-work.
  • 1.3 Construction methodology and phasing
  • These are some points to be considered,
  • A Construction methodology should be submitted by the contractor that refers to the planned method of construction, taking into account all contractual and legal requirements, construction constraints, risks, and opportunities. Business continuity of a conference building should be maintained at all times.
  • The methodology includes the temporary and permanent works and the services required to complete the construction works.
  •  A Construction Environmental Management Plan should be prepared to describe to avoid, minimize or mitigate any construction effects on the environment and the surrounding spaces when carrying out the associated construction activities.
  • Construction methodology and phasing of the Development.
  •  The contractor should also propose site management proposals. The aim of the site setup measures is to minimize risk to the environment and, provide welfare facilities for staff, ensure the security of the site and promote efficient use of resources. Such facilities will include: Temporary protective fencing and lighting;
  • Site security facilities;
  • Temporary car parking, offices and welfare facilities;
  • Temporary and secure equipment storage areas;
  • Emergency spill kits;
  • Dust management facilities including wheel washing;
  • Material and plant storage areas; material recycling and waste segregation areas.

Companies expressing interest should note that this Request for Expression of Interest (REOI) serves as pre-qualification of the companies that will be invited to participate in the tender process. Interested firms will be invited to the tender by "Request for Proposal (RFP)" at a later stage and the detail requirement will be further specified in the RFP document.

UNECA reserves the right to change or cancel the requirements at any time during the EOI/ or solicitation process. Thus, submitting a reply to this EOI does not automatically guarantee that your company will be considered for receipt of the solicitation when issued. The RFP and any subsequent commitment to a contract will be issued in accordance with UN rules and regulations.

UNECA is precluded from entering into a contract with a vendor that is not registered with United Nations Global Market Place(UNGM). Thus, only those vendors who are registered or provisionally registered or have started their registration process in UNGM will be eligible to receive the solicitation document RFP. 

Those interested in responding to this EOI but not currently registered as vendors with UNGM, are encouraged to register before the submission date for closing of the EOI in the United Nations Global Market Place (UNGM). Further details may be obtained by visiting https://www.ungm.org/Vendor/Registration . In order to be eligible for UN Registration, please make sure to declare in writing the Prerequisite for Eligibility criteria itemized from A-F as contained in  EOI instruction attached.

Those interested vendors who fulfill the above requirements are required to submit the Completed Vendor Response Form plus all required supplemental documentation through the e-mail address: sintayehuh@un.org (copy to assaad@un.org) on or before the closing date of 31 May  2019.

SPECIFIC REQUIREMENTS / INFORMATION (IF ANY)

By submitting an EOI, the Applicant acknowledges that neither the United Nations nor the Applicant intends to create any contract or other relationship under which the United Nations is legally obliged to conduct the 

Expression of Interest process for the works in any manner or to proceed to tender on the basis set out in this Invitation to Expression of Interest or any other basis and that there is, in fact, no such contract or other relationship in existence.

UNECA reserves the right to verify statements by the EOI respondent and not to invite all those companies who had expressed interest. Only eligible firms that are successful at this pre-qualification stage will be invited to participate in the ensuing tender invitation.

Interested vendors should submit a fully completed Vendor Response Form to the above-listed email address. 

All questions which the vendors should have must be sent through the same email address not later than 10 days before the closing date. The UN reserves the right to reject incomplete Expressions of Interest responses.

Vendors interested in participating in the planned solicitation process should complete the Vendor Response Form in UN website of https://www.un.org/Depts/ptd/sites/www.un.org.Depts.ptd/files/pdf/eoi16349.pdf or a pdf of this EOI and fax it or email it to UNECA using the email mentioned in this document before the closing date set forth above.

The successful bidder will be required to Register in UNGM at Level 2 before Contract award.

Vendors interested in participating in the planned solicitation process should complete the Vendor Response Form (https://www.un.org/Depts/ptd/sites/www.un.org.Depts.ptd/files/pdf/eoi16349.pdf) of this EOI and fax it or email it to UNECA before the closing date set forth above.

Filed Under
Maintenance and Repair House and Building
Consultancy Engineering
Electrical, Electromechanical and Electronics Installation, Maintenance and Other Engineering Services
Construction and Water Works Contract Administration and Supervision
Electrical, Electromechanical and Electronics Equipment and Accessories
Construction and Water Works Building Construction

Exchange Rates

Selling
Buying
USD 29.6847 29.1026
GBP 34.4835 33.8074
EUR 32.8847 32.2399
CHF 28.9511 28.3834
CAD 20.1960 19.8000
AED 7.3119 7.1685
Source: Commercial Bank of Ethiopia
Applicable date: Aug 19th, 2019