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The United Nations Economic Commission for Africa (UNECA) hereby seeks to pre-qualify suitable firms (local, international companies and joint ventures) that have specialty in the area of travel management services for a Long Term Agreement (LTA) of five years

Biding closing date Closing Date for Receipt of EOI: 5 February 2018
Bids opening date Closing Date for Receipt of EOI: 5 February 2018
Published on 2merkato.com (ቱመርካቶ.ኮም) (Jan 5, 2018)
Posted on Jan 5, 2018

REQUEST FOR EXPRESSION OF INTEREST (EOI)

Title of the EOI: Provision of Travel Management Services for the UNECA and UN agencies in Addis Ababa

Date of this EOI: 5 January 2018

Closing Date for Receipt of EOI: 5 February 2018

EOI Number: EOIUNECA14139

E-mail Address: shiferaw3@un.org, gebreselassie4@un.org 

Address EOI response by fax for the Attention of: Rahel Tarekegne; Melkam Gebreselassie

Fax Number: +251 115 511874

UNSPSC Code: 90120000, 90121502,90121600

DESCRIPTION OF REQUIREMENTS 

The United Nations Economic Commission for Africa (UNECA), as a lead agency to procure the services of qualified Travel Agent/s for the provision of travel management services to the UN agencies in Addis Ababa, hereby seeks to pre-qualify suitable firms (local, international companies and joint ventures) that have specialty in the area of travel management services for a Long Term Agreement (LTA) of five years.  The UN in Addis Ababa is a large group and the nature of business demands firm/s that are in sound financial standing and that have expert industry knowledge as well as experience in handling complex requirements. Based on historical data of 2015 and 2016; the total number of tickets issued for the UNECA and UN agencies is 28,949 out of which 7% is the share for domestic, 58% for regional and 35% is for international flights. However, the UNECA does not guarantee any minimum or maximum quantity of travel service purchases under the to be LTA arrangement.

Short-listed and eligible firms that passed the pre-qualification stage will be invited to participate in the tender for travel management services in a form of a Request for Proposal (RFP). The successful contractor/s, within 30 days of signature of a LTA, will be required to provide a fully integrated system for travel services from reservations to ticket delivery, including computerized reservations system to ensure the most efficient routing; least costly plans of action to ensure timely services including hotel reservation on behalf of the UN Traveler, ground transportation, provision of information on visa, and vaccination requirement; methods of resolving routine travel constraints and problems. The contractor/s will have an office on the premises of UNECA for an affordable rent and under no circumstances should business for any other client be transacted through this dedicated office.

SPECIFIC REQUIREMENTS

  • Local presence in Addis Ababa
  • Valid Business License, permits to work
  • Valid IATA Registration  
  • Access to Global Distribution System
  • Audited Financial Statements (Income Statement and balance Sheet) for the last two   recent  fiscal years

UNECA is precluded from entering into a contract with vendor that is not fully registered with United Nations Global Market lace (UNGM) anddid not obtaine UN Global Market Place (UNGM) Vendor ID Number. Thus, only those vendors who are registered or provisionally  registered or have started their registration process in UNGM will be eligible to receive the solicitation document- RFP. (Use the following site to be registered at UNGM website: https://www.ungm.org). Interested vendors who fullfill the above requirements are required to submitte the completed Vendor Response Form plus all required supplemental documentations through the above mentioned e-mail addresses on or before 04 February 2018.

Please direct all your queries to United Nations Economic Commission for Africa using the emails/ fax number provided above.

Vendors interested in participating in the planned solicitation process should complete the Vendor Response Form (Found at http://www.un.org/depts/ptd/pdf/eoi14619.pdf or https://www.ungm.org/Public/Notice/66885) of this EOI and fax it or email it to UNECA before the closing date set forth above.

Filed Under
Hospitality, Tour and Travel Air Ticket
Hospitality, Tour and Travel Hotel Service Provision
Hospitality, Tour and Travel Tour and Travel

Exchange Rates

Selling
Buying
USD 28.2380 27.6843
GBP 35.3919 34.6979
EUR 32.5330 31.8951
CHF 27.1711 26.6383
CAD 19.6067 19.2223
AED 6.9574 6.8210
Source: Commercial Bank of Ethiopia
Applicable date: Oct 20th, 2018