The Organization of Southern Cooperation (OSC) is inviting competent service providers to submit Proposals for Gardening and Landscaping Services


Bid closing date
3-Oct-2023 12:00 PM Ethiopian Time
Bid opening date
No Specific Opening Date and Time
Published on (Sep 11, 2023)
Bid document price
Bid bond
Tender Documents
Gardening Services
Price: Free
File size: 720 KB

For Gardening Services


The Organisation of Southern Cooperation (OSC) was established on 29 January 2020 by African, Asian and Pacific Island, Latin American and Caribbean, Middle Eastern countries at the International Summit on Balanced and Inclusive Education held in Djibouti.

As set out by its Constitutive Charter, the purpose of the OSC is to “contribute to the equitable, just, and prosperous social transformation of societies by promoting balanced and inclusive education, to attain the fundamental rights to liberty, justice, dignity, sustainability, social cohesion, and material and immaterial security for the peoples of the world.

The Organisation of Southern Cooperation (OSC) wishes to enter into Long long-term agreement (s) with a service provider that can offer Gardening Services to its office in Addis Ababa, Ethiopia. 


The primary objective of this Request for Proposal (RFP) is to identify competent service providers to ensure the upkeep and improvement of our outdoor spaces, among other things, are general maintenance of lawns, trees, and hedges. These include weeding, trimming, and pruning grass by mowing with grass-cutting machines top dressing, using manure, spraying pesticides and insecticides, and planting fresh patches of grass that were dead.


The area involved consists of approximately 1000 square meters of combined paved and grassed areas within and around the OSC premises and the Residence of the Secretary-General. The scope of work includes, but is not limited to, the following tasks:

3.1 Regular Gardening Maintenance:

    1. Lawn mowing, edging, and fertilization.
    2. Weed control and removal.
    3. Planting, pruning, and trimming of trees, shrubs, and flowers.
    4. Pest and disease control.
    5. Mulching and soil conditioning.
    6. Seasonal cleanup and leaf removal.
    7. Watering the trees, lawn, and flowers on a daily basis as needed.

3.2  Design and Enhancement:

    1. Collaborate with our team to design and implement landscape improvements.
    2. Select and plant new vegetation.
    3. Install landscape features such as paths, lighting, or decorative elements.
    4. Ensure the overall aesthetic appeal of the outdoor spaces.

3.3 Sustainability Practices:

    1. Implement eco-friendly and sustainable gardening practices.
    2. Proper disposal of garden waste and recycling of materials where applicable.
    3. Efficient water management and conservation.

3.4 Reporting 

The Contractor is expected to provide OSC with a comprehensive report from time to time on the status of the services.


The successful Contractor must always provide the following garden tools:

  1. Petrol-powered lawn mowers,
  2. Hedge and lawn hedge trimmers,
  3. Wheelbarrows and shears,
  4. Spades & hoes and other work tools
  5. Water hoses and garden sprinklers
  6. Sprayers for pesticides and insecticides
  7. Gloves and uniforms for workers
  8. Spray can -5 liters
  9. Broom and other cleaning equipment.


1. The Contractor must constantly monitor for pests throughout the grounds and apply spray insecticides/pesticides to bar pests and diseases within the premises     Twice weekly
2. Mowing established lawn and trimming hedges and grass regularly.     Once weekly

Introducing annuals and other additional specimen plants where necessary in the already established garden.

  • Cost for the annuals and Specimen plants will be negotiated separately. Do not include the cost of procuring them     

Choosing a proper location for introducing a new rock garden to add beauty and complete and general landscape works.

  • Cost of introducing a new rock garden will be negotiated separately. Do not include the cost of procuring them
Twice weekly
5. Supplying and spreading animal manure at least twice a year on all landscaped areas to enrich soil and enhance vigorous growth of both plants and lawn.     Quarterly
6. Introducing decorative plants     As appropriate
7. Upgrading and increasing the number and specimen of plants around the compound and thus creating a natural garden environment.     Twice weekly
8. Removing all types of dirt including paper, cigarette butts and garden clippings, cleaning and removing the dirt’s on daily basis and carting away from compound by own transport.     Daily
9. Protecting existing trees, plants, and flowers by pruning (trimming and carting away of unwanted and dead parts of the plants).     Twice weekly
10. Excavating and/or leveling the soil where necessary and planting grass as required.     Quarterly
11. The Contractor shall be responsible for the removal of the day-to-day rubbish accumulated during the maintenance process to the designated areas. No stockpiles of leaves and waste are to be left overnight.     Twice weekly
12. Weeding and maintenance of flower beds to ensure that they are clean and beautiful.     Once weekly
13. Care must be taken to avoid damage plants and plants roots.
during the cultivation process. Should any plant die due to overzealous cultivation, the plant should be replanted immediately.    
Once weekly
14. All paved walkway areas and slabs are to be kept clean and free of weeds. The Contractor should report any broken and dislodged slabs.     Daily


The quality of the Contractor’s ability to manage safety and productivity shall be considered in evaluating bidders.

  1. Indicate whether the company has a safety and health orientation program for new employees. If yes, please briefly explain what the program covers.
  2. Are all employees trained in the work practices needed to safely perform their jobs?


  1. Officially registered entity
  2. A good reputation of the company is proven by references of providing similar services to at least 2 companies
  3. Minimum three (3) years of relevant Gardening and Landscaping experience 
  4. Ownership of the necessary equipment and providing efficient and quality services - a list to be provided.
  5. The company must employ enough experienced and skilled personnel, with the ability to communicate effectively  in Amharic and English 
  6. Experience working with other international organizations is an asset.
  7. Financially stable to purchase and replace supplies and equipment.


The method of evaluation shall be the Least-Cost Selection. This method entails selecting the best bidder by combining both technical and financial scores. The technical score will account for 70% and the financial score will account for 30%.

  1. Specific Experience of the Service Provider
  2. Adequacy of Methodology
  3. Proposal on how the work will be carried out and Health and safety program if any 
  4. Qualifications and competencies of key technical staff (CVs and copies of diplomas minimum required are
  5. Manager and at least 1 Supervisor).
  6. Details of the types of materials, equipment, and pesticides to use.


Interested service providers should submit their proposals as follows. 

  1. Physically to the OSC Headquarters at Egypt St., Lideta Sub-City, Woreda 04, House N0 1986, 1165 Addis Ababa, Ethiopia. Beside Chanolly Restaurant in Mekanisa 
  2. Or send it electronically to no later than 3rd October 2023.  The proposal should indicate the title of the proposal covers.
  3. There will be a Technical Clarification Meeting and Site Visit on the 21st -Sept-2023 4:00 AM Ethiopian Time at OSC office Egypt St., Lideta Sub-City, Woreda 04, House N0 1986, 1165 Addis Ababa, Ethiopia (Beside Chanoly Noodles Mekanisa)
  4. Questions Regarding this tender should be sent to Email: Phone: +251 98 927 1678




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