Date of this EOI:     12 May  2023

Closing Date for Receipt of EOI:     10 June 2023

EOI Number: EOIUNECA21237

E-mail Address:     mamod@un.org; assaad@un.org  

Address EOI response by fax for the Attention of:    Daniel Mamo/Ali Assaad

Fax Number:

UNSPSC Code:    72000000  

DESCRIPTION OF REQUIREMENTS
BACKGROUND
The United Nations Economic Commission for Africa (ECA) intends to establish a Long-Term Agreement for seven (7) or more years for the provision of a Schedule of Rates for Construction/ Renovation/Maintenance works with an international standard contractor, for its multi-disciplined engineering and architectural, construction and renovation projects to deliver within a specific period.
The UNECA is embarking on a major capital master plan (CMP) for 15 years.

Immediate construction capacity for previously planned or emergent early works and pre-emptive projects is required in the areas of security, conference, conference technologies, information technology, facilities, and infrastructure. Whilst major new building design or existing complete building recapitalization is being prepared, projects to complement and support the CMP must continue, subject to funding and phasing, with one multi-disciplined contractor, with or without subcontracting, prior to tenders of a major new building or current complete office building reconstruction. This contract will provide the modality to have a completed design of a project presented to the contractor as a work/project package to provide and apply pre-qualified and documented unit rates for a fixed price solution on a defined project of multi-disciplined facets.  There may be various amounts of funding available during the timeframe of the contract for the types of projects listed below   

Projects can vary from fit-outs/early works, civil works, electrical/mechanical works, and architectural matters including sustainability and accessibility, with complex physical solutions for security, health, conference and conference technology, information technology, and integrated building systems.

DESCRIPTION OF PROJECTS:

1.1 DESCRIPTION OF TYPES OF PROJECTS: (Subject to funding:  Any of these types of projects may be procured separately outside of this contract, but the type of work is indicative of this contract.  Additional information may be available during the mandatory on-site visit during the tendering process) :

1.1.1   PHASED FIT OUT:

Phasing of Niger Building Flexible Workplace-Rebuild floors/Base Building in possible phases.  These projects require the phased internal refurbishment of floor areas of the eleven-story of Niger Building with a floor size of approx.1400 sqmts each. The project involves upgrades of the new floor, wall and ceiling finishes, new lighting, communications, Wi-Fi, access controls and general power, dry and wet fire services, doors and door hardware, refurbished wet areas including kitchenette, toilets, and heating, ventilation, and air conditioning system- HVAC.  A pilot office project for the above scope for the 2nd floor is underway in late 2023. 
 A pre-emptive next phase could be a ground and first-floor refurbishment with Office needs but a focus on the Information Technology/Data Centre and Security Centre/Data Centre.
  
1.1.2   PHYSICAL SECURITY: 

Areas may include Security North Wall, Carpark Extension Level 3+4, Security Conference Entrance Upgrade, and Crisis Management Centre. 
The North Wall requires Security fortification and height increase with necessary installations and technologies adjacent to the North Car Park. The existing concrete car parking structure has recently been structurally upgraded to support a four-story parking structure. This project is to construct the final two parking levels, upgrading the remainder to all applicable international codes, enabling a further estimated 180-car space.  A connection with a visual security canopy (possible tensile structure) connecting to the VIP Conference Centre entrance and modifications is also envisaged. In addition, projects involve physical security upgrades to Architectural areas, phased reinforcement, and rebuilding parts of the 1.6km perimeter wall and could centralize three core areas relating to security and Crisis management into a single partitioned space. These include the Crisis Management Team, UNDSS Control & SSS control. Each control section has varied requirements regarding the equipment, furniture, and layout however generally, this project would involve the internal fit-out of an existing or new purpose-built space. This fit-out would include new floor, wall, and ceiling finishes inc. noise isolation/attenuation, surveillance, new lighting, communications, Wi-Fi, data, access controls, general power, new dry and wet fire services | new doors and door hardware, new fresh air-conditioned supply air | new furniture. The support for significant technology infrastructure located in these spaces would need to be accommodated including such systems as CCTV, IDS (Intruder Detection System), Fire Alarm monitoring, Centralized access lockdown, Satellite connectivity, Cellular Network emergency broadcast, UHF/VHF radio connectivity, general communications, and data.

1.1.3   SECURITY MAIN ENTRANCE AND PERIMETER:

Security of Gate 2, Delegate and Registration Buildings, and Security Perimeter Walls.
This project involves the complete rebuild and renovation of the primary pedestrian and vehicular entry point to the campus. This includes an upgrade/enlargement to two buildings to meet accessibility, safety, and security standards, as well as improving the security and amenity of the pedestrian and vehicular gates, perimeter walls in the area, functional flow of pedestrians and vehicles along with the building spaces for Security, Mail Screening, Security Officer lockers, Transport Section and other functions. The exterior perimeter wall is part of this project and similar perimeter wall upgrades and changes on the remainder 1 km exterior may be required.

1.1.4  EMERGENT SWING SPACE AND EARLY WORKS: 

Fit-outs such as Limpopo Lower Level 2 Fit out or early works/swing space creation
The UNECA may utilize a single level of the Limpopo Building as a “multi-use” space which could be easily converted to either office swing space or as a staff Gym/recreation center. Other spaces may be required.  The intent is that this internal base fit-out would involve new floor, wall, and ceiling finishes; new lighting, communications, Wi-Fi, access controls, and general power; new dry and wet fire services; new doors and door hardware.  Moving existing operations and preparing temporary swing space in a building or with a prefabricated building on-site may be required,

1.1.5   PHASED UPGRADES OF SECURITY TECHNOLOGY/INFRASTRUCTURE

These projects involve security upgrades to Architectural areas, phased reinforcement, and rebuilding parts of the 1.6km perimeter wall and could centralize three core areas relating to security, access control, and Crisis management facility in a single partitioned space. These include the Crisis Management Team, UNDSS Control & SSS control. Each control section has varied requirements regarding the equipment, furniture, and layout however generally, this project would involve the internal fit-out of an existing or new purpose-built space. This fit-out would include new floor, wall and ceiling finish inc. noise isolation/attenuation, surveillance, new lighting, communications, Wi-Fi, data, access controls, general power, new dry and wet fire services | new doors and door hardware, new fresh air-conditioned supply air | new furniture. The support for significant technology infrastructure located in these spaces would need to be accommodated including such systems as CCTV, IDS (Intruder Detection System), Fire Alarm monitoring, Centralized access lockdown, Satellite connectivity, Cellular Network emergency broadcast, UHF/VHF radio connectivity, general communications, and data.  Ground floor building hardening, upgrades, protection, and envelope upgrades may be included.

1.1.60   CONFERENCE Centre and Broadcast Technology upgrades/IT Backbone/Generator-Power requirements and renovations

A Phase 3 upgrade to additional conference rooms and installation of leading-edge conference technologies is under design in 2022/2023 following an initial renovation of two major conference rooms and part of the "back of the house" offices and services.  Up to 5 phases are projected in the next decade.  Core work on the campus may also include IT Backbone Infrastructure on the campus, and new ECA service Trenches for a campus loop of varied infrastructure. Generator and utility/equipment and fire alarm upgrades and sustainable power options.

1.1.71   HEALTH Clinic Projects including Laboratory Renovations

The UNCC Health Clinic and Laboratory was constructed in the mid-1990s concurrent with the UNCC development. Very little work has been undertaken within the facility since construction. The first phase is to immediately renovate a leading-edge laboratory area and a new clinic or renovated existing clinic area is planned at the end of the decade.

1.1.8   FACILITY PHASED PROJECTS/UPGRADES: 

Fit-outs, some building upgrades may be required and a repair of the 2014 Zambezi Building granite exterior cladding is foreseen.  Waste Collection, Composting, and Recycling/Sorting Facility in the South of the campus may be required.

1.1.9   PHASED ACCESSIBILITY UPGRADES 

Various external areas and building spaces of the ECA compound do not meet international best practices for access for persons with a disability. Elevators rebuild and a new elevator is identified at this time which may include additional scopes for accessible paths of travel and PWD (Person with Disability) physical and architectural needs in the campus.  A large Accessibility and Security upgrade of the East Campus pedestrian/roadways, Zambezi/Conference Centre/Clinic/Niger building lobbies, and Clinic/conference/Zambezi elevator is planned for 2024.
Interested firms will be invited to the tender by Request for Proposal (RFP) at a later stage and the detailed requirement will be further specified in the RFP document.

This  REOI does not constitute a solicitation. UNECA reserves the right to change or cancel the requirements at any time during the EOI/ or solicitation process. Thus, submitting a reply to this EOI does not automatically guarantee that your company will be considered for receipt of the solicitation when issued. The RFP and any subsequent commitment to the contract will be issued in accordance with UN rules and regulations.

UNECA is precluded from entering into a contract with a vendor that is not registered with United Nations Global Market Place(UNGM). Thus, only those vendors who are registered or provisionally registered or have started their registration process in UNGM will be eligible to receive the solicitation document RFP.

Those interested in responding to this EOI but not currently registered as vendors with UNGM are encouraged to register before the submission date for closing of the EOI in the United Nations Global Market Place (UNGM). Further details may be obtained by visiting https://www.ungm.org/Vendor/Registration. In order to be eligible for UN Registration, please make sure to declare in writing the Prerequisite for Eligibility criteria itemized from A-F as contained in the EOI instruction attached.

Those interested vendors who fulfill the above requirements are required to express your interest to this EOI electronically.In case you have difficulties submitting your interest electronically, please contact : mamod@un.org  (copy to assaad@un.)  on or before the closing date of 10 June 2023